Spreadsheets can be useful for organizing and inputting your data for laytime calculations. However, this becomes an arduous task when you have to continually update and input your data entries manually.
In a spreadsheet your team typically will need to enter, re-enter, validate, and correct data manually. This requires a lot of time and can be a recipe for disaster if data is missed, formulas broken or you have a need for speed.
Working within cells in a spreadsheet means that if you have an error, finding the right cell and manually correcting it can be time consuming. Plus, formatting issues can lead to problems if the information is transposed incorrectly, leading to errors in the calculation.
The time spent manually updating and monitoring spreadsheets can leave inconsistencies. Missing a correction or not updating a particular formula could leave the data flawed.
Also, spreadsheets are notoriously unsecure. Anyone who gets access to the spreadsheet, has complete access to your business information - so safeguards need to put in place to prevent a data breach.
One of the core objectives behind the Enqlare Laytime software is to spend less time entering and managing the data and gain more value from using them in your business decisions.
Laytime is the amount of time allowed in a voyage charter for the operation of loading and unloading the cargo.
The laytime calculation is carried out to determine whether on completion of the loading and/or unloading operation if there any time was lost or saved during this period - and if so, why?
The Statement of Facts (SOF) provides key information required for a laytime calculation determining if or how much demurrage is to be paid.
Below are the typical stages that need to be followed for a laytime calculation:
1. Understand and review relevant clauses in the charter party with reference to laytime
2. Obtain the SOF from the vessel’s agent
3. Determine the duration of laytime allowed from the contract clauses
4. Ascertain time of commencement of laytime
5. Record and review the interruptions to laytime as per the charter party
6. Ascertain time of expiry of laytime
7. Calculate demurrage payable
The SOF provides the opportunity for notes and comments to be entered that can be used or referred to in the laytime calculation or used if there is a dispute taken to arbitration.
By providing the various parties with updates via the SOF before an operation is completed, it gives everybody a chance to review and question the details to avoid costly disputes.
At the end of the stay in port, the port agent will draw up the SOF, setting out a log of all the events during a ship's stay in port signed by the master and the shipper or receiver of the cargo.
As you switch to the Enqlare platform you can accummulate your knowledge in the system - learning things from different ports with regards rain, shifting times, barge delays etc. making you better prepared for the next calculation for a particular port or ship, based on access to better data and insights.
To learn more about the Enqlare cloud-based Laytime solution and the potential benefits that it can bring your business you can download our Enqlare Laytime presentation:
A laytime product that reduces mistakes and creates insights:
Use it either as an integrated function (with our Shipments software ) or as a standalone module.
Work faster in the cloud
Fast laytime calculator
You can keep track of all laytime calculations and negotiations in one space (organized by voyage). Along with a workflow to keep track of which laytimes are still negotiated and which are settled and paid (or received). All of this is provided to give you a comprehensive overview.
Reporting and data analytics
As you switch to a digital platform you will be able to collate all your historic data from different ports and the experiences. Making sure that for your next calculation for a particular port or ship, it can be based on your own valuable data.
Easily check company-wide laytime status remotely and use the module to answer questions such as:
The Enqlare platform can be used out of the box with a minimum of setup and onboarding.
Use a system developed to the highest coding standards and software architecture. Enqlare's code base undergoes both functional and security reviews on a regular basis to ensure high standards of quality.
We can help your team to create more accurate laytime calculations and speed up the work, avoiding any costly mistakes.
If you have more questions, contact us at firstname.lastname@example.org or visit our FAQ page to answer your questions.